Proven Strategies for Maximum Efficiency

This appendix provides tested workflows, organizational strategies, and quality control methods to help you get the most out of Bulk Made.

C.1 File Organization Tips

Recommended Folder Structure

📁 Bulk Made Projects/
├── 📁 Templates/
│   ├── 📁 Wood/
│   │   ├── WoodenCoaster.psd
│   │   ├── WoodenCoaster.jpg (reference)
│   │   ├── WoodenPlaque.psd
│   │   └── WoodenPlaque.jpg (reference)
│   ├── 📁 Slate/
│   │   ├── SlateCoaster.psd
│   │   └── SlateCoaster.jpg (reference)
│   ├── 📁 Glass/
│   │   ├── WineGlass.psd
│   │   └── WineGlass.jpg (reference)
│   └── 📁 Print/
│       ├── CeramicMug.psd
│       └── CeramicMug.jpg (reference)
├── 📁 Designs/
│   ├── Square-Wood.png
│   ├── Rectangle-Wood.png
│   ├── Circle-Wood.png
│   ├── Square-Print.png
│   └── Rectangle-Print.png
└── 📁 Output/
    ├── 📁 Wood Mockups/
    ├── 📁 Slate Mockups/
    ├── 📁 Glass Mockups/
    └── 📁 Print Mockups/

File Naming Best Practices

Design Files (PNG):

✅ Good: Square-Wood.png, Rectangle-Print.png, Circle-Glass.png

❌ Bad: design1.png, untitled.png, new_file_final_v2.png

Template Files (PSD):

✅ Good: WoodenCoaster.psd, SlateRectanglePlaque.psd

❌ Bad: template.psd, mockup_copy.psd, test123.psd

Why Descriptive Names Matter:

• Output files combine PNG + PSD names

• Easy to identify what each mockup contains

• Faster file searching and organization

• Reduces errors and confusion

Organization Tips

1. Separate by Substrate Type

   • Keep wood templates together

   • Keep slate templates together

   • Keep glass templates together

   • Prevents mixing incompatible processing types

2. Include Reference JPGs

   • Save a JPG preview next to each PSD template

   • Helps you quickly identify templates without opening them

   • Useful for team members or future reference

3. Archive Completed Projects

   • Move finished projects to an “Archive” folder

   • Keeps active workspace clean

   • Prevents accidental reprocessing

   • Frees up disk space

4. Use Date-Based Folders for Output

   • Create subfolders by date (e.g., “2025-11-17”)

   • Easier to track when mockups were created

   • Simplifies backup and archiving

5. Keep Originals Separate

   • Store original design files in a separate “Originals” folder

   • Only copy working versions to “Designs” folder

   • Protects against accidental overwrites

C.2 Batch Processing Strategies

Optimal Batch Sizes

Small Batches (5–20 mockups):

✅ Best for testing new templates or settings

✅ Quick processing (under 2 minutes)

✅ Easy to review and troubleshoot

✅ Low risk if something goes wrong

Medium Batches (20–50 mockups):

✅ Ideal for most production workflows

✅ Balances speed and manageability

✅ Reasonable processing time (3–5 minutes)

✅ Easy to organize output files

Large Batches (50–100+ mockups):

⚠️ Use only after testing with smaller batches

⚠️ Longer processing time (10+ minutes)

⚠️ Output folder can become overwhelming

⚠️ Harder to troubleshoot if issues arise

Best Practice: Process 20–50 mockups at a time for optimal workflow.

Batching by Substrate

Group similar products together:

Example 1: Wood Products Only

• Templates: WoodenCoaster.psd, WoodenPlaque.psd, WoodenBox.psd

• Designs: All wood-specific designs

• Processing Type: Wood Engraving (Setting 3) - Output Folder: Wood Mockups

Example 2: Slate Products Only

• Templates: SlateCoaster.psd, SlatePlaque.psd

• Designs: All slate-specific designs

• Processing Type: Slate Engraving Setting

• Output Folder: Slate Mockups

Why Batch by Substrate?

✅ Use consistent processing settings

✅ Easier to organize output files

✅ Reduces errors (no mixing wood and slate settings)

✅ Faster workflow (no switching between settings)

Batching by Project

For specific projects:

Example: Holiday Products

• Designs: Christmas, Halloween, Valentine’s designs

• Templates: Seasonal products

• Output Folder: “Holiday 2025”

• Organize by season or event

Pre-Processing Checklist

Before clicking “Process All Combinations,” verify:

• ✅ Correct folders selected

• Templates folder contains only PSD files with smart objects

• Designs folder contains only PNG files with transparent backgrounds

• Output folder is empty or organized

• ✅ Files are properly named

• Descriptive PNG names (shape + substrate)

• Descriptive PSD names (product type)

• ✅ Settings are correct

• Resize Mode matches your needs (STRETCH recommended)

• Processing Type matches substrate (Wood Engraving for wood, etc.)

• Processing Setting matches your reference library

• JPG Quality set appropriately (8 for web, 10–12 for print)

• Output format selected (JPG or PNG)

• ✅ Disk space available

• At least 10 GB free space

• More space for larger batches

• ✅ Other programs closed

• Close browsers, video editors, other heavy apps

• Speeds up processing

Post-Processing Workflow

After processing completes:

• Review Output Files

• Open a few mockups to verify quality

• Check design placement, colors, effects

• Ensure no errors or blank files

• Organize Output

• Move mockups to appropriate project folders

• Rename if needed (batch rename tools can help)

• Delete any unwanted or test files

• Backup Important Files

• Copy mockups to external drive or cloud storage

• Protects against data loss

• Allows access from multiple devices

• Document Settings

• Note which settings worked best

• Update reference library if needed

• Share findings with team members

C.3 Quality Control Checklist

Pre-Production Quality Checks

Design Files (PNG):

✅ Transparent background (no white box)

✅ 300 DPI resolution minimum

✅ RGB color mode (not CMYK)

✅ Design centered on canvas

✅ Canvas sized to design footprint edge

✅ No pixelation or blurriness

✅ Text is legible and sharp

✅ Colors are accurate and vibrant

Template Files (PSD):

✅ Contains at least one smart object

✅ 300 DPI resolution

✅ Smart object is properly configured

✅ Template opens without errors

✅ Reference JPG matches PSD content

During Processing Quality Checks

Monitor processing:

✅ Watch for error messages

✅ Check output folder periodically

✅ Verify files are being generated

✅ Ensure processing isn’t frozen

If issues arise:

❌ Stop processing (close Photoshop if needed)

❌ Review files and settings

❌ Fix issues before restarting

❌ Process a small test batch first

Post-Processing Quality Checks

Review mockups for:

1. Design Placement

✅ Design is centered and properly positioned

✅ No unexpected cropping

✅ No stretching or distortion

✅ Design fills smart object area appropriately

2. Image Quality

✅ Sharp, clear image (no blur or pixelation)

✅ Proper resolution for intended use

✅ File size is appropriate (2–5 MB for JPG)

3. Colors

✅ Colors match original design

✅ No unexpected color shifts

✅ Substrate interaction looks realistic (for Pro Processing Types)

4. Effects (Pro Plan)

✅ Engraving/print effects look realistic

✅ Effect intensity matches your production

✅ Texture and depth are appropriate

5. File Naming

✅ File names are descriptive and systematic

✅ Easy to identify what each mockup contains

✅ No duplicate or confusing names

Quality Standards by Use Case

For Online Stores (Etsy, Shopify, Amazon):

• Resolution: 300 DPI - JPG Quality: 7–9

• File Size: 2–5 MB

• Colors: Vibrant and accurate

• Background: Clean and professional

For Print Materials (Catalogs, Flyers):

• Resolution: 300 DPI minimum

• JPG Quality: 10–12

• File Size: 5–10 MB

• Colors: Print-accurate (consider CMYK conversion)

• Sharpness: Maximum detail

For Social Media (Instagram, Facebook):

• Resolution: 300 DPI (will be downscaled by platform)

• JPG Quality: 7–8

• File Size: 2–3 MB (faster uploads)

• Colors: Vibrant and eye-catching

Aspect Ratio: Match platform requirements (1:1 for Instagram, etc.)

For Client Presentations:

• Resolution: 300 DPI

• JPG Quality: 8–10

• File Size: 3–5 MB

• Colors: Accurate and professional

• Effects: Production-accurate (Pro Processing Types)

C.4 Workflow Optimization

Time-Saving Tips

1. Create Template Sets

• Group frequently used templates together

• Save sets in dedicated folders

• Reduces time selecting files for each batch

2. Use Consistent Settings

• Document your preferred settings (resize mode, quality, processing type)

• Use the same settings for similar projects

• Reduces decision-making time

3. Batch Similar Tasks

• Process all wood products at once

• Process all slate products at once

• Reduces context switching

4. Prepare Files in Advance

• Create all PNG designs before processing

• Organize templates before starting

• Reduces interruptions during processing

5. Use Keyboard Shortcuts

• Learn Photoshop shortcuts for faster navigation

• Use file explorer shortcuts for faster folder access

Efficiency Workflows

Workflow 1: High-Volume Production Best for: Processing 100+ mockups regularly

• Prepare: Create all designs in advance (batch export from Illustrator/Photoshop)

• Organize: Sort designs by substrate and shape

• Process: Run multiple small batches (20–30 mockups each)

• Review: Quick quality check after each batch

• Organize: Move completed mockups to project folders

• Backup: Daily backup to external drive

Workflow 2: Client Projects Best for: Custom work for specific clients

• Prepare: Create client-specific designs

• Organize: Create dedicated client folder

• Process: Small batch (5–10 mockups) for client review

• Review: Client approves mockups

• Process: Full batch after approval

• Deliver: Package mockups for client delivery

Workflow 3: Product Testing Best for: Testing new templates or settings

• Prepare: Select ONE design for testing

• Process: Run design through ALL settings

• Review: Compare mockups side-by-side

• Test: Print/engrave actual products

• Document: Note best settings in reference library

• Process: Full batch with optimal settings

Performance Optimization

Computer Optimization:

✅ Close unnecessary programs

✅ Free up disk space (10+ GB)

✅ Restart computer before large batches

✅ Use SSD for faster processing

✅ Upgrade RAM if possible (16 GB+ recommended)

File Optimization:

✅ Reduce PNG file sizes (optimize without losing quality)

✅ Use appropriate canvas sizes (don’t make designs larger than needed)

✅ Delete unused layers in templates

Photoshop Optimization:

✅ Update to latest Photoshop version

✅ Clear Photoshop cache regularly

✅ Increase Photoshop memory allocation (Preferences > Performance)

✅ Disable unnecessary plugins

Common Workflow Mistakes to Avoid

❌ Processing too many mockups at once - Solution: Stick to 20–50 mockups per batch

❌ Not testing settings first - Solution: Always run a small test batch before full production

❌ Poor file organization - Solution: Use consistent folder structure and naming conventions

❌ Using low-resolution designs - Solution: Always use 300 DPI minimum

❌ Mixing substrates in one batch - Solution: Process wood, slate, glass separately with appropriate settings

❌ Not documenting settings - Solution: Keep a reference library and notes on best settings

Scaling Your Workflow

As your business grows:

Stage 1: Solo Maker (0–50 mockups/week)

• Manual organization

• Small batches (5–20 mockups)

• Simple folder structure

Stage 2: Growing Business (50–200 mockups/week)

• Structured folder system

• Medium batches (20–50 mockups)

• Reference library for settings

• Regular backup routine

Stage 3: High-Volume Production (200+ mockups/week)

• Advanced folder organization

• Multiple batch processing sessions

• Team documentation and standards

• Automated backup systems

• Consider additional computer for dedicated processing

Quick Wins for Immediate Improvement

✅ Use descriptive file names (shape + substrate)

✅ Process in batches of 20–50 mockups

✅ Create a reference library for Processing Types

✅ Close other programs during processing

✅ Backup mockups to external drive weekly

✅ Document your settings for future reference

✅ Test with small batches before full production

✅ Organize output files immediately after processing